If you run your own business or an organization, then you need a way so as to identify it to government when it comes to pay taxes. The same is true if you are executor of an estate, creator of a trust or founder of non-profit organization. The way in which the entities accomplish this is with an Employee Identification Number i.e. EIN.
In order to file Tax return one must need to have an EIN or ITIN or SSN. In order apply for an EIN, one need to fill the Application Form SS-4. Basically SS-4 is a form issued by IRS that you can use to apply for an EIN. EIN is a nine-digit unique number that the employers, corporations, estates, trusts and any other entities use for filing the tax. If you have employees or you have a one person incorporated business, you need to have an EIN.
Who need to fill out IRS Form SS-4?
You need to fill the IRS Form SS-4 in a wide range of circumstances such as –
- When you want to start a new business (other than a sole proprietorship).
- If you are hiring or plan to hire employees and you do not have an EIN.
- When you have changed the legal character of your organization (i.e. if you have incorporated a sole proprietorship).
- If you have created a pension plan and need to have an EIN for reporting purposes.
- While creating a trust or any other non-profit organization.
- If you are administering an estate then you need to have an EIN so as to complete the IRS Form 1041.
- When are a single member LLC or an S corporation and you need an EIN for certain forms such as Form 8832 or Form 2553.
How to fill out an IRS Form SS-4?
The IRS Form SS-4 can be found on the IRS website. In the IRS Form SS-4 there are 18 fields, although not all may be applicable to you. These fields may include, legal name of your business or entity, trade name, mailing address, name of responsible party. Apart from all these other entities may include, type of business or entity, reason for applying, start date of business or entity etc.
While there are plenty of fields that need to be completed, you should not have a problem answering anything as long as you have a good understanding of your business, trust or estate. If at any point you are not sure how to complete a certain field of the form. In that case, IRS will provide you line-by-line instructions on its website. From the homepage, you just need to click on the Forms & instructions and then need to scroll down until you find the Form SS-4.
If you do not want to deal with the paper form, then you can apply for an EIN online on the IRS website. You will need to have a legal residence in US and a valid Taxpayer Identification Number (i.e. SSN) so as to apply for an EIN online.
How to submit the IRS Form SS-4?
You can submit tour IRS Form SS-4 by fax or by mail. If you choose to fax in your form, then you need to send it to the fax number. But if you choose to mail the form, then you need to send the form to this address –
- Internal Revenue Service
- Attn: EIN Operation
- Cincinnati, OH 45999
If you have opt for fax in your form, then you can expect to receive your EIN within four business days. One thing, you need to make sure that you include your fax number so that IRS can send your EIN back on that fax number. But if you opt for mail in your mail, then you need to wait roughly for 4-6 weeks before you receive your EIN.