How to apply for an EIN Form?

If you run your own business or an organization, then you need a way so as to identify an EIN to government when it comes to pay taxes. The same is true if you are executor of an estate, creator of a trust or founder of a non-profit organization. The way in which the entities may accomplish with this is by an getting an Employee Identification Number i.e. EIN for the business entity.

In order to file Tax return for the business entity, one must need to have an EIN or ITIN or SSN. In order apply for an EIN, one need to fill the Application Form SS-4. Basically SS-4 is a form issued by IRS that you can use so as to apply for an EIN. Basically, EIN is a nine-digit unique number that the employers, corporations, estates, trusts and any other entities use for filing the tax. If you have employees or you have a one person incorporated business, then you need to have an EIN for the business.

Who need to fill out IRS Application Form SS-4?

One need to fill the IRS Application Form SS-4 in a wide range of circumstances such as –

  • When you want to start a new business (other than a sole proprietorship).
  • If you are hiring or plan to hire employees and you do not have an EIN.
  • When you change the legal character of your organization (i.e. if you incorporate a sole proprietorship).
  • If you have created a pension plan and need to have an EIN for reporting purposes.
  • While establishing a trust or any other non-profit organization.
  • If you are administering an estate then you need to have an EIN so as to complete the IRS Form 1041.
  • When you are a single member LLC or a S corporation, then you need an EIN for certain forms such as Form 8832 or Form 2553.

How to fill out an IRS Application Form SS-4?

The IRS Application Form SS-4 can be found on the IRS website. In the IRS Application Form SS-4 there are 18 fields, although not all may be applicable to you. These fields may include – legal name of your business or entity, trade name, mailing address, name of responsible party. Apart from all these other entities may include type of business or entity, reason for applying EIN, start date of business or entity etc.

While there are plenty of other fields too that need to be completed. You should not have any problem answering anything as long as you have a good understanding of your business, trust or estate. If at any point you are not sure how to complete a certain field of the form. In that case, IRS will guide you by providing you line-by-line instructions on its website. From the homepage, you just need to click on the Forms & instructions and then need to scroll down until you find the Application Form SS-4.

If you do not want to deal with the paper form, then you can apply for an EIN online from IRS website. You will need to have a legal residence in US and need to have a valid Taxpayer Identification Number (i.e. SSN) so as to apply for an EIN Online.

How to submit the IRS Application Form SS-4?

You can submit your IRS Application Form SS-4 by fax or by mail. If you choose to fax your form, then you need to send it to the fax number. But if you choose to mail the form, then you need to send the form to this mailing address such as –

  • Internal Revenue Service
  • Attn: EIN Operation
  • Cincinnati, OH 45999

If you have opt for fax in your application form, then you can expect to receive your EIN within four business days. One thing, you need to make sure that you must include your fax number in the application form, so that IRS can send your EIN back on that fax number. But if you opt for mail, then you need to wait for roughly 4-6 weeks before you receive your EIN for your business entity.